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HR Knowledge Management: Instant Answers, Intelligent Actions

Transform employee inquiries into automated resolutions by connecting policy documents, systems data, and workflow execution in a single interface.

The Challenge

HR teams spend countless hours answering repetitive questions: "How many vacation days do I have?", "What's our parental leave policy?", "When is the next company holiday?", "How do I submit an expense report?" Employees wait hours or days for responses. Knowledge bases go unread because finding information is harder than just asking HR directly.

Old Way
Employees email HR or create tickets for basic policy questions
HR staff manually look up policies in documents and respond
"How many PTO days do I have left?" requires HR to check HRIS
Policy updates require manual KB article updates that lag behind reality
Employees can't find answers, so they just ask HR every time
Complex questions like "What happens to my stock options if I go on parental leave?" require research
HR knowledge buried in PDFs, SharePoint, old emails
No way to take action - employees get answers but still need to submit forms manually
Cenna Logo
Employees chat with Cenna agent in Slack/Teams for instant answers
Agent retrieves accurate information from policies, handbooks, and systems in real-time
Agent accesses HRIS, calculates remaining balance, and shows upcoming time off
Agent learns from actual HR responses and keeps knowledge current automatically
Conversational interface understands intent: "Can I take off next Friday?" checks PTO balance, calendar, and approval requirements
Agent synthesizes information across equity docs, leave policies, and vesting schedules
Agent searches across all sources and provides contextualized answers with citations
Agent can initiate actions: "Submit your PTO request for next Friday? I'll route it to your manager"

The Difference

We're not just another chatbot that searches your knowledge base. Cenna agents understand context, access live system data, and can take action. Ask "Do I have enough PTO for a two-week vacation in July?" and the agent checks your balance, reviews blackout dates, considers your team's calendar, and can submit the request - all in one conversation.

Unlike static FAQs or simple search tools, Cenna learns from every HR interaction, automatically updates when policies change, and escalates complex questions to the right HR specialist with full context.

Business Impact

(01)
HR support ticket volume
Reduced by 70%
(02)
Employee wait time
Days/hours → Seconds
(03)
HR team capacity
Freed to focus on strategic initiatives vs. answering "What's our 401k match?"
(04)
Knowledge accuracy
Always current, always cited
(05)
Employee satisfaction
24/7 instant support in their preferred tools (Slack, Teams, email)
(06)