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IT Knowledge Management: From Tribal Knowledge to Institutional Intelligence

Capture, structure, and surface technical documentation from tickets, chat logs, and tribal knowledge to deliver context-aware solutions when teams need them.

The Challenge

Critical IT knowledge lives everywhere except your knowledge base. Senior engineers remember "that workaround" for the legacy ERP. Solutions hide in Slack threads, closed tickets, emails, and people's heads. When experienced staff leave, their expertise vanishes. Documentation efforts fail because writing articles is busywork that's outdated by next sprint.

Old Way
Knowledge scattered: Slack, old tickets, emails, people's brains
New hire: "How do we handle this?" - told to ask Mike
Manual KB article writing after procedures established
Articles go stale, no one notices until complaints come
Generic docs cover 10 scenarios, users confused
Cenna Logo
Agent consolidates knowledge from all sources into unified intelligence
Agent captures every resolution automatically, building institutional knowledge
Agent provides answer instantly, learned from Mike's past resolutions
Agent observes resolutions and auto-generates documentation in real-time
Agent detects drift during troubleshooting, updates automatically
Context-aware: knows user's OS, apps, permissions - exact steps for their situation
Agent answers instantly in Slack/Teams before tickets created
Agent learns quirks from resolutions, applies to all future incidents
Every insight becomes permanent organizational knowledge

The Difference

Traditional knowledge bases require manual article writing that never happens. Cenna flips this: knowledge capture is automatic from every resolution, Slack answer, and troubleshooting session.

The system understands context and relationships. When an engineer discovers an error code indicates certificate issues, Cenna applies that insight automatically. When documentation drifts from reality, agents detect and update it during live troubleshooting.

For employees: conversational support with environment-specific answers. "Can't access shared drive from home" → Agent knows VPN status, checks permissions, identifies known gateway issue, provides exact workaround.

Business Impact

(01)
Knowledge captured
20% → 95% of resolutions
(02)
New hire ramp time
3 months → 3 weeks
(03)
Ticket deflection
40% resolved without human involvement
(04)
Knowledge loss on departure
100% retained
(05)
Time to find solutions
10 minutes → 30 seconds
(06)